Supplier Requests in Oracle Procurement
Following specific guidelines is essential when requesting a new supplier at UCR.
1. Before Requesting a Supplier
Departments must invite suppliers to register in the UCR Supplier/Payee Portal before conducting business or issuing payments.
- Ensure you have the UCR Supplier Requester JR role in EACS.
- Check that the supplier is not already available in Oracle Financials.
2. When to Initiate a Supplier Request
- The supplier either does not accept PCard payments, or the purchase falls under PCard restrictions.
- The purchase exceeds $10K.
- There is no existing agreement supplier for a comparable product or service.
Resources for how to complete a supplier request in Oracle Financials:
- UCR Supplier/Payee Portal: Supplier registration details and request status.
- Training resources: See the “Requesting a Supplier” guide for step-by-step instructions.
3. When NOT to Request a Supplier
A supplier should not be added if:
- A catalog supplier provides a comparable product.
- The purchase can be made with a PCard.
- PCard is the preferred method for purchases under $10K.
- If a vendor accepts Visa, do not request a new supplier.
- Using the PCard streamlines purchasing and avoids onboarding new suppliers.
- The supplier will be used only on a limited basis.
- Domestic vs. Foreign Supplier Requests - UCR prioritizes working with domestic suppliers because:
- Supports the domestic economy
- Simplifies payment
- Reduces costs (avoids wires)
- Provides higher vendor accountability
- Domestic suppliers more readily accept UC terms
- Agreement Suppliers - A UC or UCR agreement exists with another supplier for the same product.
- Always check for existing UC or UCR agreements before making a purchase.
- Pre-negotiated agreements offer best pricing, service, and quality.
- Verify catalog alternatives if a supplier is not listed in Oracle Procurement.
- UCOP Procurement – Systemwide Contracts (monthly updates).
- If you need an agreement supplier not in Oracle, submit a Supplier Request and include the UC Agreement details.
