Procurement

Prohibited from Procurement Card and Limited to Below
UCR's Policy & Procedure Manual #750-63.

All Steelcase stand-alone furniture must be purchased through the Storehouse by contacting the Storehouse or ordering directly through the following Storehouse/BKM website:   https://bkmsd.yourensync.com/UCR/login.aspx

All furniture beside Steelcase stand-alone (chairs, file cabinets, tables) furniture must be submitted via a Purchase Requisition. 

REMINDER - YOU MAY NOT USE DAPO 'S OR THE PROCUREMENT CARD TO PURCHASE "OTHER" FURNITURE, OR PURCHASE STEELCASE PRODUCTS NOT LISTED ON THE WEBSITE. All "other" furniture must be processed through the Purchasing Department via EBuy.

Need Authorized Approval on File if purchased with Procurement Card
UCR’s Policy & Procedure Manual #750-63. Must have an authorized approval from College/Org.Unit Financial Officer or Designee (Considerations for approval may include proximity to existing potable water sources and use of area to be served, e.g. meeting room, etc.).

For example: Culligan, Arrowhead, Sparkletts, etc.  “dispensed” water primarily located in lab areas, areas where utility drinking water has been shut-off, and areas without a drinking fountain is allowed with prior approval. 

Departments may set-up "dispensed" water delivery in Procurement Services.  A purchase order is required for documentation and audit purposes.  Departments must either provide a valid FAU or may elect to be individually billed and make payment via ProCard.

Limitations Listed Below
Begin the process by contacting Claire Solorio, Transportation Coordinator at Transportation and Parking, extension 4395 x1281. The University owns and maintains its own buses. Claire will check availability and quote you prices for your transportation needs. Only pre-approved bus charter companies may be contracted with to provide services to UCR staff and students. The Purchasing Department maintains agreements with bus charter companies that have been approved to provide service to the University. If you are interested in adding a new company to the list, contact Ana Cotton at x23005.

A DAPO may be completed by individual departments, unless the total costs exceeds the department’s LVPA delegation.
If the order exceeds the departments LVPA, a purchase requisition must be initiated.

Purchasing has not negotiated prices with the vendors; you will need to negotiate prices on an order-by-order basis.

Prohibited from Procurement Card
UCR’s Policy & Procedure Manual #600-30 & 200-44. Catered events under $250 must have Department Chair’s approval; events over $250 must have Vice Chancellor/Dean approval.

In addition, if the University is contracting a catered event on campus only pre-approved caterers may be hired to provide on-campus services to UCR staff and students.  UCR Purchasing Department maintains a list of caterers that have been pre-approved to furnish on-campus catering services. 
You may purchase catering services from:

1. Citrus Grove Catering & Hub2Go – Contact: Conference, Events & Catering Services 827- 54719 or
2. Sodexho Food Service (UNEX) – Contact: Sean Laurence, ext. 3613
3. The following pre-approved off-campus caterer(s) located at:  Approved Caterer Link

See Limitations Below
New service must be processed through the Purchasing Department via EBuy. Replacement instruments and accessories may be purchased with the Procurement Card or via a DAPO. Note: The Procurement Card must be used for the payment of airtime services.

Prohibited from Procurement Card
us 43; Part 3, Policy 850-35. May only be purchased by an authorized Department Representative or Health & Safety. Must be processed through the Purchasing Department via EBuy. Prohibited from DAPO and Procurement Card.
Ordering Controlled Substances

Prohibited from Procurement Card
Refer to BFB BUS-79 and UCR's Policy & Procedure Manual Policy #750-63 and #200-44.  Procure via the use of a DAPO to the vendor (requires ePAY's PO Back UP supporting documentation) or employee can be reimbursed after the event via ePAY's Business Meeting-Entertainment option with appropriate approvals.

Prohibited from Procurement Card, Limited to Below
UCR's Policy & Procedure Manual #750-63.

All Steelcase stand-alone furniture must be purchased through the Storehouse by contacting the Storehouse or ordering directly through the following Storehouse/BKM website:   https://bkmsd.yourensync.com/UCR/login.aspx

All furniture beside Steelcase stand-alone (chairs, file cabinets, tables) furniture must be submitted via a Purchase Requisition. 

REMINDER - YOU MAY NOT USE DAPO 'S OR THE PROCUREMENT CARD TO PURCHASE "OTHER" FURNITURE, OR PURCHASE STEELCASE PRODUCTS NOT LISTED ON THE WEBSITE. All "other" furniture must be processed through the Purchasing Department via EBuy.

Prohibited from Procurement Card
Business G-28; Travel Card. May use DAPO's Travel Blanket, but departments must complete a Travel Expense voucher form located at: https://bfs.ucr.edu/resources#travel_entertainment and send to Accounting. The Travel Voucher must indicate the DAPO Number. Local Hotel agreements are located at: http://matmgmt.ucr.edu/hotels.html

Limitations Listed Below
May be purchased via a EBuy Requisition, DAPO or Procurement Card. SPECIAL NOTE: Telecommunication does not guarantee service or troubleshoot problems for 'customer purchased equipment' (CPE) that is purchased with a DAPO or Procurement Card. For CPE, Telecommunications will provide and troubleshoot problems with the dial tone only.