Procurement

Caterers & Food Sources

UCR's Commodity Expert: Matthew Burke

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Pre-Qualified, Off-Campus Caterers

"Caterers" are defined as food sources that are setting up, preparing or serving food or drinks on the campus. To use a caterer, you will need to follow Policy 5402 and Complete a Service Now Ticket (SNOW) to receive Concept Approval before you begin an HRMS request - https://hr.ucr.edu/hr-service-request. All catered events must be sent to Procurement Services as a requisition.

Pre-Qualified, Outside Food Sources

“Outside Food Sources” are defined as Take-Out or Delivery ONLY (drop-off and go, NO set-up) and do NOT apply to Policy 5402. UCR Procurement Services maintains the list of pre-qualified Outside Food Sources below. ONLY pre-qualified Outside Food Sources from this list may be used to furnish on-campus food to UCR staff and students. Outside Food Sources cannot be used for catering services.

To reactivate expired Outside Food Sources, please email a current COI and Health Permit to Matt Burke. If you're interested in adding a new vendor or using an Outside Food Source for catering services, contact Matt Burke at 951-827-3095 (or campus ext. 2-3095).

Procedures:

The following suppliers have been pre-qualified to furnish food for UCR. If selected for a campus event, a Department may place the order provided the total cost does not exceed the department's Low Value Purchasing Authorization (LVPA). If the order exceeds the departments LVPA, a purchase requisition must be submitted to Procurement Services.

• When planning events, be sure to visit this link to be sure your meals are with UC policy guidelines.
• In most cases, Procurement Services has not negotiated prices with the suppliers so you will need to negotiate prices on a order-by-order per volume basis.