"Caterers" are defined as food sources that are setting up, preparing or serving food or drinks on the campus. To use a caterer, you will need to follow Policy 5402 and Complete the Contracting Out Justification Form - https://hrms.ucr.edu/app/home. All catered events must be sent to Procurement Services as a requisition.

Pre-Qualified, Off-Campus Caterers

“Outside Food Sources” are defined as Take-Out or Delivery ONLY (drop-off and go, NO set-up) and do NOT apply to Policy 5402.

Expired Outside Food Sources may be reactivated by e-mailing a current COI and Health Permit to: Matt Burke

UCR Procurement Services maintains the list of pre-qualified Outside Food Sources below. ONLY pre-qualified Outside Food Sources from this list may be used to furnish on-campus food to UCR staff and students. Outside Food Sources cannot be used for catering services. If you are interested in adding a new vendor to this list, or using an Outside Food Source for catering services, please contact Matt Burke at 951-827-3095 (or campus ext. 2-3095)

Procedures:

The following suppliers have been pre-qualified to furnish food for UCR. If selected for a campus event, a Department Authorized Purchase Order (DAPO) may be utilized to place the order provided the total cost does not exceed the department's Low Value Purchasing Authorization (LVPA). If the order exceeds the departments LVPA, a purchase requisition must be submitted to Procurement Services.

• In most cases, Procurement Services has not negotiated prices with the vendors so you will need to negotiate prices on a order-by-order per volume basis.
• When planning events, be sure to visit this link to be sure your meals are with UC policy guidelines.

Pre-Qualified, Outside Food Sources