Payment Card & Restricted Items Matrix
The Payment Card & Restricted Items Matrix makes it easier to determine what can be purchased on PCard and T&E, and when additional approvals or processes are required for a good or service, regardless of the purchasing method. This resource provides a clear status for each commodity — Allowed, Restricted, or Not Allowed — along with guidance on the applicable purchasing method and any required steps.
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Procurement PCard
Procurement PCard
You may use your PCard to purchase most goods under $10,000. Refer to the PCard FAQs for additional details, including specific guidance on purchases such as equipment and decorations. If an expense type is not listed in the matrix, it may:
- Require exceptional approval, or
- Need to be processed through an alternate purchasing method, such as a Purchase Order (PO).
For PCard questions or exceptional approvals, contact pcard@ucr.edu.
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Travel & Entertainment (T&E) Card
Travel & Entertainment (T&E) Card
The T&E Card is intended for the cardholder’s own business-related expenses. Cardholders may use the T&E Card for others’ travel only if:
- They are designated as a Team Leader, or
- The purchase relates to an approved UCR business meeting or entertainment event.
For T&E Card policy inquiries, submit a ticket through Finance and Administration Support.
- Related Resources & Status Definitions in the Matrix
| Expense Type | T&E Card | PCard | Considerations/Restrictions |
|---|---|---|---|
| Advertising-Fed Allow-Recruit | Not Allowed | Allowed | Prior to payment - Contact Procurement Services for any contract docs that requires signature |
| Advertising-Fed Unallowable | Not Allowed | Allowed | Prior to payment - Contact Procurement Services for any contract docs that requires signature |
| Airfare | Allowed | Not Allowed | Trip must have an approved Pre‑Trip Request (Concur Trip ID). Preferred payment is Direct Charge via Concur/Anthony Travel or the traveler’s T&E Card. PCard may be used by departmental staff for business travelers; separation of duties applies—cardholders may not use their own PCard for their travel. When purchased using a PCard, automatic Traveler Insurance Registration for comprehensive coverage does not apply. Review cancellation terms before payment. Record prepaid airfare in the Travel Expense Report. (Ref: BFB G‑28; UCR 900‑40, 900‑80, 750‑70) |
| Airline Fees | Allowed | Restricted | Allowable airline-imposed fees (e.g., baggage, seating) follow G‑28. Use traveler’s T&E Card or reimburse via Travel Expense Report; PCard use is generally not appropriate except when paying the airfare on behalf of the traveler. (Ref: BFB G‑28; 900‑40) |
| Alcoholic Beverages | Restricted | Not Allowed | Alcohol is prohibited on PCard. If allowable under BUS‑79, charge to appropriate fund via T&E Card/PO with required approvals; allocate alcohol separately. (Ref: BFB BUS‑79; UCR 750‑70) |
| Ammunition / Explosives / Firearms | Not Allowed | Not Allowed | Prohibited from PCard - BFB BUS-43; Part 3. Must be processed through via PO with an authorized approval from Environmental Health and Safety. |
| Animal Food | Not Allowed | Allowed | |
| Animal Purch - Non-Inventorial | Not Allowed | Allowed | |
| Artwork | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-63. |
| Automotive Supplies | Not Allowed | Allowed | |
| Bindery | Not Allowed | Allowed | |
| Book/Serial/Periodical-Non-Inv | Allowed | Allowed | T&E Card charges only while on "Travel Status" with a valid business justification (ex. Conference/Research materials) |
| Bookcases & shelving | Allowed | Not Allowed | Bookcases and shelving units are generally considered functional storage rather than furniture. While furniture (e.g., sofas, tables) is intended to make a space habitable, shelving serves a specific organizational purpose. These items are allowable for purchase on a PCard when used to support departmental operations, such as storing files, equipment, or supplies. Purchases made solely for decorative purposes are not be allowable. All requests are subject to case-by-case review to ensure compliance with policy and intended use. |
| Bottled Water | Not Allowed | Restricted | Exceptional Approval Required for PCard - UCR Policy 750-63. Must have an authorized approval from College/Org.Unit Financial Officer or Designee (Considerations for approval may include proximity to existing potable water sources and use of area to be served, e.g. meeting room, etc.). For example: Culligan, Arrowhead, Sparkletts, etc. “dispensed” water primarily located in lab areas, areas where utility drinking water has been shut-off, and areas without a drinking fountain is allowed with prior approval. Departments may set-up "dispensed" water delivery in Procurement Services. A purchase order is required for documentation and audit purposes. Departments must either provide a valid COA or may elect to be individually billed and make payment via PCard. Individual sized bottled drinking water is prohibited. |
| Buildings or Remodeling of Buildings | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-63. Contact Design & Construction. |
| Bus Charters | Not Allowed | Not Allowed | Prohibited from PCard. Only pre-approved bus charter companies may be contracted with to provide services to UCR staff and students. See Bus Charter Services. |
| Business Meals | Allowed | Not Allowed | For T&E Card, alcohol must be allocated to an appropriate funding source as specified in UCOP Policy BUS-79 on university-related Business Entertainment Expenses. Alcohol purchases for on-campus events must be reviewed by Risk Management. Not allowable on PCard. |
| Business Meeting Rental/Catering | Allowed | Not Allowed | Not allowable on PCard. Use T&E Card or PO in accordance with BUS-79. All contracts and venue agreements must be reviewed by Procurement Services before commitment. Events exceeding $5,000 or requiring contracts must be purchased via PO. For events under $5,000, contract documentation must still be reviewed and approved by Procurement Services prior to purchase. Rental of equipment, decorations, flowers, or similar items for an event is not allowable on the T&E Card. |
| Car Rental | Allowed | Not Allowed | |
| Car Rental Fuel | Allowed | Not Allowed | |
| Cash Advances | Allowed | Not Allowed | Cash advances are not permitted on PCard. Follow Concur cash advance process when justified; one advance per trip, clear within 21 days; delinquent advances may be charged to default COA. (Ref: UCR 900‑40) |
| Cell Phones | Not Allowed | Restricted | New service must be processed through via PO. Replacement instruments and accessories may be purchased with the PCard or via a PO. Note: The PCard must be used for the payment of airtime services. |
| Clothing-Not Uniforms, Lab Coats | Not Allowed | Restricted | Reference Approved Logo, UC Article 10/Code of Conduct, and Sustainability guidelines apply. See Required Reviews & Approvals for Branded Materials. For additional guidance or assistance with authorized suppliers, contact Procurement Services. |
| Cmpt Supplies | Not Allowed | Allowed | ex. HVAC Supplies |
| Coffee, Coffee Pots (for employee personal use) | Not Allowed | Not Allowed | Prohibited - UCR Policy 750-63. |
| Comm, Access Charges, Internet | Not Allowed | Allowed | |
| Comm, Cellular Phone | Not Allowed | Allowed | |
| Comm, Instrument Purchase-Non-Inventorial | Not Allowed | Allowed | Contact Procurement Services - may require a PO. |
| Comm, Materials (Not Equip) | Not Allowed | Allowed | |
| Comp Equip, Non-Inv Less than $4999 | Not Allowed | Allowed | |
| Conference & Event Registration Fees | Allowed | Restricted | Events exceeding $5,000 or requiring contracts must be purchased via PO. For events under $5,000, contract documentation must still be reviewed and approved by Procurement Services prior to purchase. Rental of equipment, decorations, flowers, or similar items for an event is not allowable on the T&E Card. Preferred payment is Direct Charge (ePay ‘Other’) or the traveler’s T&E Card with Trip ID. PCard may be used by departmental staff when appropriate; ensure terms and conditions are reviewed by Procurement if signature or acceptance is required. Prepaid fees must be recorded in the Travel Expense Report. (Ref: UCR 900-40; BFB G-28; 750-70) |
| Consultants | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-27. Must be processed via PO and authorized approval must be obtained from Department Chair, Dean or Vice Chancellor, Chief Procurement Officer and Research Office. |
| Contracts for Entertainment, i.e. bands, theater groups, etc. | Not Allowed | Not Allowed | If terms/conditions or signatures are required, route to Procurement Services for review and execution; do not use PCard. Use PO via Oracle Procurement. (Ref: UCR 750‑70; 750‑63) |
| Controlled Substances/ or Dangerous Drugs | Not Allowed | Not Allowed | Prohibited from PCard. Bus 43; Part 3, UCR Policy 850-35. May only be purchased by an authorized Department Representative or Health & Safety. Must be processed via PO. |
| Copyright and Royalty Fees | Not Allowed | Allowed | |
| Cost of Goods Sold (COGS) | Not Allowed | Allowed | |
| Coverings for Windows, Floors, and/or Walls | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-63. Must be processed via PO with authorization from Health & Safety, Design and Construction and Physical Plant. |
| Custodial Paper Goods | Not Allowed | Allowed | |
| Custodial-Non-Paper/Chemicals | Not Allowed | Allowed | |
| Decorative Items | Not Allowed | Not Allowed | Decorations for general beautification are not permitted. Event‑specific decor with valid business purpose must follow BUS‑79 and be purchased via PO. (Ref: BUS‑79; UCR 750‑70) |
| Dry Ice | Not Allowed | Allowed | Specific disposal requirement are applicable (EH&S guidelines) |
| Electrical/Electronic Supplies | Not Allowed | Allowed | |
| Employee recognition gifts (non-cash) | Not Allowed | Not Allowed | Follow BFB G‑41 (and G‑42 as applicable). Most non‑cash gifts/awards should be reimbursed via ePay or purchased through approved programs/vendors. PCard may be used to make purchases under the UCR Staff Retirement Gift Program; exceptional approval from Procurement Services is required for gift card purchases. (Ref: BFB G‑41; UCR 750‑70) See Reference Guide on Giving Gifts to Employees/Non Employees. |
| Equip Non-Inv/Comp Less than $4999 | Not Allowed | Allowed | |
| Equipment (Inventorial) - Defined as a freestanding item greater than $5,000 with a useful life of one year or more | Not Allowed | Allowed | The requirements for inventorial equipment are that the cost must be between $5,000 and $9,999 and useful life ≥ 1 year. A PCard requisition is required, and if a signature is needed, a Buyer must sign off. Ensure the correct Category Account Code for inventorial equipment is used, such as 560200, 560210, 560220, 560225, 560230, 560240, or 560250. The Concur expense types for inventorial equipment can be found under "Other." Additionally, departments must email a PDF copy of the PCard requisition to General Accounting at equipment@ucr.edu. A purchase becomes restricted on the PCard when the total cost, including shipping and taxes, is $10,000 or more. In such cases, the purchase must be processed through a requisition - the Suggested Buyer field must be left blank, so the order is assigned to a Procurement Services Buyer. (Ref: UCR 750‑70) |
| Ethyl Alcohol | Not Allowed | Not Allowed | |
| Film and Recording Tape | Not Allowed | Allowed | |
| Fire Fighting Equipment | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-63. Must be processed via PO with an approval from Health and Safety (except for Health and Safety). |
| Flowers as gift, bereavement or decoration. | Not Allowed | Restricted | Follow BFB G‑41 (and G‑42 as applicable). Most non‑cash gifts/awards should be reimbursed via Concur or purchased through approved programs/vendors. PCard use is restricted/prohibited unless explicitly allowed (e.g., length‑of‑service via approved vendor). (Ref: BFB G‑41; UCR 750‑70) See Reference Guide on Giving Gifts to Employees/Non Employees. |
| Food Preparation Equipment (Other than for labs or Food Service areas) | Not Allowed | Not Allowed | Prohibited from PCard for Departments Other than Childcare, Dining Services, and Health Care - UCR Policy 750-63. Must be processed via PO with an approval from Vice Chancellor/Dean. |
| Food Service Supplies | Not Allowed | Not Allowed | |
| Food, Staples and Other | Not Allowed | Not Allowed | Food and beverages for human consumption are not allowed on PCard except by authorized campus operations per program guidance (e.g., Childcare, Dining Services, Health Center). Use BUS‑79 compliant methods (T&E Card/PO) with required approvals when allowable. (Ref: BUS‑79; UCR 750‑70) |
| Foodstuffs, Beverages not Business/Entertainment Related (Procurement Card can only be used by Childcare, Dining Services & Health Center) | Not Allowed | Not Allowed | Food and beverages for human consumption are not allowed on PCard except by authorized campus operations per program guidance. (e.g., Childcare, Dining Services, Health Center). Use BUS‑79 compliant methods (T&E Card/PO) with required approvals when allowable. (Ref: BUS‑79; UCR 750‑70) |
| Forms/Stationery/etc. | Not Allowed | Allowed | |
| Freight | Not Allowed | Allowed | |
| Furniture | Not Allowed | Not Allowed | Furniture purchases are not permitted on PCard. Follow campus furniture procurement procedures and use PO/Storehouse as applicable. (Ref: UCR 750‑63; 750‑70) See Furniture. |
| Gases - Compressed and Liquid - No Demurrage | Not Allowed | Allowed | |
| Gift to Host In Lieu of Lodging | Allowed | Not Allowed | Follow BFB G-28. A non-cash gift up to $75 may be reimbursed via Concur. The $75 limit does not apply to non-cash awards or gifts covered under BFB G-41 or BFB G-42. |
| Glass, Glassware, and Ceramics | Not Allowed | Allowed | Depends as Prop 65 is applicable; Sustainability guidelines and lead content |
| Ground Transportation | Allowed | Not Allowed | |
| Group Meals and Incidentals (Travel Status) | Allowed | Not Allowed | |
| Hardware | Not Allowed | Allowed | |
| HazMat Packing Materials | Not Allowed | Allowed | UCR Policy 750-63 - May be processed with the PCard or PO with an Physical Plant’s approval. |
| Heaters and Air Conditioners (other than research application). | Not Allowed | Restricted | |
| Household Moves | Not Allowed | Not Allowed | |
| Insignia Items | Not Allowed | Allowed | Preferred Suppliers; UC Article 10 and UC Code of Conduct Applicable. See Required Reviews & Approvals for Branded Materials. |
| Insurance | Not Allowed | Not Allowed | Prohibited from PCard - Contact the Office of Insurance and Business Agreements. |
| Internet Access | Allowed | Allowed | Utility payments are allowable on the PCard at the department level only, not for individual use. Utility payments are also allowed on the T&E Card while on travel status. (Ref: BFB G-28; UCR 750-70) |
| Items from outside the U.S. which require permits for importation | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-63. Must be processed via PO. |
| Items requiring a waiver of liability | Not Allowed | Not Allowed | |
| Lab Supplies Other | Not Allowed | Allowed | |
| Lodging - (Hotels/Motel reservations) | Allowed | Allowed | Airfare and lodging are allowable on the PCard as long as the expenses are not for the cardholder. Cardholders may use the PCard to make arrangements on behalf of others. All travel must have an approved Pre-Trip Request (Concur Trip ID). The preferred payment method is Direct Charge through Concur/Anthony Travel or T&E Card. The departmental PCard may only be used to pay room, taxes, and required resort fees when applicable — do not share the card with travelers. Incidentals must be paid by the traveler. Any prepaid amounts must be recorded in the Travel Expense Report. (Ref: BFB G-28; UCR 900-40, 900-80, 750-70) |
| Lodging - Advanced Deposit | Allowed | Allowed | Trip must have an approved Pre‑Trip Request (Concur Trip ID). Preferred payment is Direct Charge through Concur/Anthony Travel or T&E Card. Departmental PCard may pay only room, taxes, and required resort fees when applicable; do not share card with travelers. Incidentals must be paid by traveler. Record prepaid amounts in the Travel Expense Report. (Ref: BFB G‑28; UCR 900‑40, 900‑80, 750‑70) |
| Lodging - Group | Allowed | Allowed | Trip must have an approved Pre‑Trip Request (Concur Trip ID). Preferred payment is Direct Charge through Concur/Anthony Travel or T&E Card. Departmental PCard may pay only room, taxes, and required resort fees when applicable; do not share card with travelers. Incidentals must be paid by traveler. Record prepaid amounts in the Travel Expense Report. (Ref: BFB G‑28; UCR 900‑40, 900‑80, 750‑70) |
| Lodging - Tax | Allowed | Allowed | |
| Lumber | Not Allowed | Allowed | |
| Masonry Supplies | Not Allowed | Allowed | |
| Meals & Incidentals (Travel Status) | Allowed | Not Allowed | |
| Meals-Business Meetings (Travel Status) | Allowed | Not Allowed | Prohibited from PCard. Use T&E Card or PO in accordance with BUS‑79. Contracts and venue agreements must be reviewed by Procurement Services prior to commitment. (Ref: BFB BUS‑79; UCR 750‑70) |
| Meals-Social Activities/Entertainment (Travel Status) | Allowed | Not Allowed | Events exceeding $5000 or requiring contracts should be purchased via PO. Contract documentation for events less than $5000 must be reviewed and approved by Procurement Services prior to purchase. Rental of equipment, decorations, flowers, etc. for an event are not allowable on T&E card. |
| Media Res-No Photo/Illustra | Not Allowed | Allowed | |
| Medical Fees | Allowed | Not Allowed | Necessary vaccinations, propholactic medications needed to travel abroad |
| Medical/Dental Supplies | Not Allowed | Not Allowed | Use punchout suppliers (e.g., Medline, Grainger, Fastenal) for departmental purchases. |
| Membership/Subscriptions-Fed Allow | Not Allowed | Allowed | Institutional/non-restricted funds only *Note: If a person leaves UCR, individual memberships will go with them |
| Membership/Subscriptions-Fed Unallow | Not Allowed | Allowed | |
| Metal, Sheet & Formed Stock | Not Allowed | Allowed | Prohibited from PCard. Must be processed via PO. |
| Moving Services | Not Allowed | Not Allowed | |
| Office Supp-No paper/Prnt Cart | Not Allowed | Allowed | |
| Office Supplies | Allowed | Allowed | Only while on Travel Status for T&E Card |
| Other Accommodations | Allowed | Not Allowed | ex. Camp Ground Fees |
| Paint and Other Finishes | Not Allowed | Allowed | |
| Paint Sundries | Not Allowed | Allowed | |
| Paper Prod/Stationary/Copy Pap | Not Allowed | Allowed | |
| Parking | Allowed | Not Allowed | Parking for a rental car while on travel status or if a local venue requires parking for a cardholder involved in an activity BFB Bus 79 |
| Passport/Visa Fees | Allowed | Not Allowed | |
| Pharmaceutical Supplies | Not Allowed | Allowed | Allowed if not medical or veterinary supplies. |
| Photo/Photographic Processing | Not Allowed | Allowed | Only while on Travel Status for T&E Card |
| Photocopy/Repro Chg-Not Equip | Allowed | Allowed | |
| Photographic Supplies | Not Allowed | Allowed | |
| Plant, Advertising | Not Allowed | Allowed | Prior to payment - Contact Procurement Services for any contract docs that requires signature |
| Plant, CA Envir Qual Assurance | Not Allowed | Allowed | |
| Plant, Printing | Not Allowed | Allowed | Use of the UC Name & Logo requires use of vetted suppliers. See Required Reviews & Approvals for Branded Materials. |
| Plumbing Supplies | Not Allowed | Allowed | |
| Printer Cartridges | Not Allowed | Allowed | |
| Publications/Reprints-Non-Inv | Not Allowed | Allowed | |
| Purchases from vendors requiring a signed contract. | Not Allowed | Not Allowed | If terms/conditions or signatures are required, route to Procurement Services for review and execution. (Ref: UCR 750‑70; 750‑63) |
| Radioactive Items | Not Allowed | Restricted | UCR Policy 750-63. May use PO or PCard if approval on file from Health & Safety. |
| Real property rentals, leases and purchases | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-63. Contract the Office of Real Estate Development. |
| Rent of Cylinders - Demurrage | Not Allowed | Allowed | Prior to payment - Contact Procurement Services for any contract docs that requires signature |
| Rentals | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-63. Must be processed via PO. Contact the Procurement Services (Commodity) Buyer to discuss. |
| Rep/Alter/Maint-Eq(Not Computer) | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint - Alarms | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint-Carpentry | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint-Cmpt | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint-Custodial | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint-Electrical | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint-Grounds | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint-HVAC | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint-Other | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint-Paint | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repair/Alter/Maint-Plumbing | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Repairs (Other than Real Property-Contact Physical Plant for real property repairs or alterations) | Not Allowed | Restricted | Services, repairs, or maintenance where the supplier performs the services on UCR premises may be purchased using your PO maintenance blanket for services under $2500 and may be purchased using your PCard if under $1500 provided vendor has an insurance certificate on file either in the department or at Campus Purchasing. |
| Respirators, dust masks and related supplies | Not Allowed | Restricted | UCR Policy 750-63. May use PCard or PO if department has an approval from Health & Safety. Consultation is not necessary for each purchase, as long as conditions of use remain unchanged. |
| Rubber/Plastic/Other Synthetic | Not Allowed | Allowed | |
| Safety Glasses | Not Allowed | Restricted | UCR Policy 750-63. May use PCard or PO if department has an approval from Health & Safety. Consultation is not necessary for each purchase, as long as conditions of use remain unchanged. |
| Seminar/Conference Registration | Allowed | Allowed | Preferred payment is Direct Charge (ePay ‘Other’) or the traveler’s T&E Card with Trip ID. PCard may be used by departmental staff when appropriate; ensure terms and conditions are reviewed by Procurement if signature or acceptance is required. Record prepaid fees in the Travel Expense Report. Fees for virtual registrations are allowed. For T&E Card, events exceeding $5,000 or requiring contracts must be purchased via PO. Contact Central Procurement Services for any contract documents requiring signature. Rental of equipment, decorations, flowers, or similar items for an event is not allowable on the T&E Card. (Ref: UCR 900-40; BFB G-28; 750-70) |
| Serv, Environ Health & Safety | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Serv, Lab & Other Testing | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Serv, Laundry | Not Allowed | Allowed | Okay for payment after review/approval from Procurement Services or others |
| Signs | Not Allowed | Allowed | UC of the UC Name & Logo; Requires use of vetted suppliers - Contact Procurement Services |
| Social Activities Room Rental | Allowed | Not Allowed | Not allowable on PCard. Use T&E Card or PO in accordance with BUS-79. All contracts and venue agreements must be reviewed by Procurement Services before commitment. Events exceeding $5,000 or requiring contracts must be purchased via PO. For events under $5,000, contract documentation must still be reviewed and approved by Procurement Services. Rental of equipment, decorations, flowers, or similar items for an event is not allowable on the T&E Card. (Ref: BFB BUS-79; UCR 750-70) |
| Social Meals/Entertainment/Catering | Allowed | Not Allowed | Not allowable on PCard. Use T&E Card or PO in accordance with BUS-79. Alcohol must be charged to an appropriate funding source as specified in BUS-79, and purchases for on-campus events must be reviewed by Risk Management. All contracts and venue agreements must be reviewed by Procurement Services before commitment. Events exceeding $5,000 or requiring contracts must be purchased via PO. For events under $5,000, contract documentation must still be reviewed and approved by Procurement. Rental of equipment, decorations, flowers, or similar items for an event is not allowable on the T&E Card. (Ref: BFB BUS-79; UCR 750-70) |
| Stamps | Not Allowed | Not Allowed | Prohibited from PCard. Must be purchased via recharge from Mail Services only. |
| State/Fed Regulatory Fees | Not Allowed | Allowed | |
| Taxi/Shuttle/Car service | Allowed | Not Allowed | |
| Telephone equipment and attachments | Not Allowed | Allowed | May be purchased via PO or PCard. SPECIAL NOTE: Telecommunication does not guarantee service or troubleshoot problems for 'customer purchased equipment' (CPE) that is purchased with a PO or PCard. For CPE, Telecommunications will provide and troubleshoot problems with the dial tone only. |
| Temporary personnel services | Not Allowed | Not Allowed | Prohibited from PCard. See Temporary Workers. |
| Textiles - Not Clothes | Not Allowed | Allowed | |
| Tolls/Road Charges | Allowed | Not Allowed | |
| Tools Non-Inventory | Not Allowed | Allowed | |
| Train/Bus | Allowed | Not Allowed | |
| Training | Allowed | Not Allowed | |
| Travel Agent Booking or Service Fees | Allowed | Not Allowed | Use Concur/Anthony Travel. Do not use PCard with Anthony Travel. Fees should post with the traveler’s booking per program guidance. (Ref: UCR 900‑80; 900‑20) |
| Uniforms and Shoes | Not Allowed | Allowed | |
| Util, Dispoasl/Dump Fees | Not Allowed | Allowed | |
| Util, Other | Not Allowed | Allowed | |
| Util, Propane/Butane | Not Allowed | Allowed | |
| Util, Recycling Expense | Not Allowed | Allowed | |
| Util, Water (includes bottled water) | Not Allowed | Allowed | |
| Util, Water Softening Srv/Chem | Not Allowed | Allowed | |
| Vehicle Rental | Allowed | Not Allowed | |
| Vehicle Rental Fuel | Allowed | Not Allowed | |
| Vehicles/Trailers (nontravel) | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-63. Contact Fleet Services for Availability. |
| Vending Machines | Not Allowed | Not Allowed | Prohibited from PCard - UCR Policy 750-63. Must be processed PO with an approval from the Chief Procurement Officer (CPO). |
| Veterinarian Medical Supplies | Not Allowed | Not Allowed | See Veterinarian Medical Supplies. |