Procurement

Cell Phones

UCR's Commodity Expert: Henry Gutierrez 

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Campus Procedures for Cell Phone Purchases and Services

Many departments require staff and/or faculty members to carry cellular telephones (or other cellular devices) to fulfill their campus responsibilities. UC has negotiated the most favorable terms and conditions with AT&T and Verizon Wireless to assist in obtaining the best value in equipment and service plan rates.

The following Procedures Apply to All Cell Phone Vendors:

Establishing a Department PCard Holder as a Billing Account (BAN) Manager with AT&T or Verizon Wireless: 

• Only authorized department personnel should contact AT&T or Verizon Wireless to establish new plans, change existing plans, or place orders for replacement phones and/or accessories.
• Procurement Services Point of Contact (POC), Henry Gutierrez, Primary or Ana Cotton, Secondary, will guide the Department through the process.
• To be added as a BAN Manager with AT&T or Verizon Wireless, departments must first receive approval from their department's Financial and Administrative Officer (FAO) or Financial Operational Manager (FOM). An email from the department's FAO or FOM accepting financial responsibility and approving the request should be forwarded to the campus POC.
• Departments can work with our Wireless Services Sales Reps before contacting the campus POC. All communications should be clear and concise.
• Access to these web portals, AT&T Premier and Verizon MyBusiness, allows the Department BAN Managers to manage their billing account numbers, make payments online, and are secure websites. Contact the campus POC first, who can add BAN Managers with the appropriate approvals, and include our Sales Reps, as needed, for assistance. 

Equipment & Services:

When considering the purchase of equipment, accessories, and services, BAN Managers should contact the UCR Wireless Services Sales Reps of either company for information regarding equipment prices and service plan rates available at the time.

Recurring Billing Charges:

A University of California, Riverside Procurement Card must be used to pay for all cellular device monthly billing charges.

Reconciliation/Source Documentation/Record Management:

As with all Procurement Card and financial transactions, departments must review monthly statements for billing accuracy. Monthly billing statements must be available upon request and retained for three years. Reconciliation, source documentation, and record management of all cellular billings must follow Procurement Card policies and procedures, as addressed in Procurement Card Policy 750-70.

Reviews of Service Plans:

Departments are encouraged to periodically review their employees calling plans to ensure the most cost-effective plan is being used. 

Sales Representatives