Procurement

Procure to Pay

Procurement Card
Procurement Card (PCard)

Last updated August 23, 2017

Only the following items may be purchased with the Procurement Card. When using the PCT application, please make sure the appropriate account is used.

  • 720110 - Animal Food
  • 720120 - Animal Purch - Non-Inventorial
  • 720130 - Athl Supplies/Non-Inv Sport Eq
  • 720140 - Automotive Supplies
  • 720150 - Chemicals - Non-Pesticides
  • 720152 - Clothing-Not Uniforms
  • 720155 - Cost of Goods Sold (COGS)
  • 720160 - Custodial Paper Goods
  • 720170 - Custodial-Non-Paper/Chemicals
  • 720180 - Dry Ice
  • 720190 - Electrical/Electronic Supplies
  • 720200 - Equip Non-Inv, Not Computers $200 - $1499
  • 720205 - Equipment, Non-Inv, Not Computers $1500 - $4999
  • 720210 - Film and Recording Tape
  • 720220 - Fuel
  • 720240 - Gases - Compressed and Liquid
  • 720250 - Glass, Glassware, and Ceramics
  • 720260 - Hardware
  • 720265 - HazMat Packing Materials
  • 720270 - HVAC Supplies
  • 720275 - Insignia Items
  • 720280 - Lab Supplies Other
  • 720290 - Landscape/Grnds Mat/Fertilizer
  • 720300 - Lumber
  • 720310 - Masonry Supplies
  • 720315 - Medical/Dental Supplies
  • 720320 - Metal, Sheet & Formed Stock
  • 720330 - Office Supp-No paper/Prnt Cart
  • 720340 - Paint and Other Finishes
  • 720341 - Paint Sundries
  • 720350 - Paper Prod/Stationery/Copy Pap
  • 720360 - Pesticides
  • 720365 - Pharmaceutical Supplies
  • 720370 - Photographic Supplies
  • 720380 - Plumbing Supplies
  • 720390 - Radioactive/Isotope Materials
  • 720400 - Rubber/Plastic/Other Synthetic
  • 720410 - Safety Items
  • 720420 - Signs
  • 720430 - Textiles - Not Clothes
  • 720440 - Tile/Floor/Counter/Ceiling Mat
  • 720450 - Tools Non-Inventory
  • 720460 - Uniforms and Shoes
  • 730140 - Serv, Chem Waste Treat/Dispose
  • 730150 - Serv, Environ Health & Safety
  • 730185 - Serv, Lab & Other Testing
  • 730190 - Serv, Laundry
  • 730200 - Serv, Moving/Set-up
  • 730210 - Serv, Parking
  • 740110 - Freight
  • 750110 - Bindery
  • 750120 - Book/Serial/Periodical-Non-Inv
  • 750130 - Copyright and Royalty Fees
  • 750150 - Media Res-No Photo/Illustra
  • 750160 - Photocopy/Repro Chg-Not Equip
  • 750170 - Photo/Photographic Processing
  • 750180 - Printing-Forms/Stationery/etc.
  • 750190 - Publications/Reprints-Non-Inv
  • 760120 - Comm, Access Charges
  • 760150 - Comm, Cellular Phone Usage
  • 760190 – Comm, Instrument Purchase
  • 760205 - Comm, Materials (Not Equip)
  • 770110 - Cmpt Connect/CPU/Data Storage
  • 770120 - Cmpt Hardware Maint License
  • 770130 - Cmpt Program/Sys Dev (Non-Cap)
  • 770140 - Cmpt Software (Non-Inventory)
  • 770150 - Cmpt Software Install(Non-Cap)
  • 770160 - Cmpt Software Maint License
  • 770170 - Cmpt Supplies/Equip (Non-inv)
  • 770190 - Printer Cartridges
  • 770200 - Equipment, non-inventory, computers $200 - $1499
  • 780110 - Advertising-A21 Allow-Recruit
  • 780120 - Advertising-A21 Unallowable
  • 780160 - Train & Dev-Non-Payr/Non-IAP
  • 780260 - Legal Proceedings, Allowable
  • 780290 - Membership/Subscript-A21 Allow
  • 780300 - Membership/Subscrp-A21 Unallow
  • 780340 - Storage
  • 803160 - Equipment, Fabricated*
  • 803250 - Library Books/Materials
  • 820110 - Repair/Alter/Maint-alarms
  • 820120 - Repair/Alter/Maint-carpentry
  • 820130 - Repair/Alter/Maint-Cmpt
  • 820140 - Repair/Alter/Maint-Custodial
  • 820150 - Repair/Alter/Maint-Electrical
  • 820160 - Repair/Alter/Maint-Eq.(Not cmpt)
  • 820170 - Repair/Alter/Maint-Grounds
  • 820180 - Repair/Alter/Maint-HVAC
  • 820190 - Repair/Alter/Maint-Other
  • 820200 - Repair/Alter/Maint-Paint
  • 830120 - Util, Diesel
  • 830130 - Util, Disposal/Dump Fees
  • 830150 - Util, Gasoline
  • 830160 - Util, Natural Gas
  • 830170 - Util, Propane/Butane
  • 830210 - Util, Water
  • 830220 - Util, Water Softening Srv/Chem
  • 830230 - Utilities, Other
  • 840110 - Rent of Cylinders - Demurrage

Following are the steps for initiating and working with a fabrication

  1. The department must send a memo Equipment Management to request a fabrication number.
    • Describe the piece of equipment
    • Provide an approximate current value
    • Provide an approximate date to identify when the equipment will be complete.
  2. Steve Staples/Equipment Management assigns a fabrication number and informs the department.
  3. Make purchase via the Pcard and provide a copy of the transaction document via email, fax or campus mail to Steve with the fabrication number on it. The fax is x8-3314.
    • Card Integrity: Do Not provide card information on submitted documents.  
  4. If the transaction is done with a Procurement Card, the department DCA must complete a PCT to charge move the transaction to the appropriate FAU.
    • Steve will also receive a PAN when a PCT is completed using the fabrication account number.