Supplier Requirements
Suppliers doing business with UC Riverside may be subject to insurance, ethical, legal, security, sustainability, and other requirements depending on the goods or services being provided. Review the requirements that apply to your transaction and work with your UCR contact if additional documentation is requested.
Insurance Requirements
Suppliers, vendors, and contractors doing business with UC Riverside must maintain insurance that meets applicable University of California requirements.
A Certificate of Insurance (COI) may be required as evidence of coverage. When applicable, certificates must name The Regents of the University of California as an additional insured. Insurance requirements may vary based on the scope of work and associated risk.
Need Insurance Coverage?
Suppliers and contractors that do not meet applicable General Liability or Professional Liability requirements may be able to obtain coverage through the CampusConnexions Vendor/Contractor Insurance Program.
Supplier Code of Conduct
The University of California expects suppliers to conduct business responsibly and in accordance with the UC Supplier Code of Conduct.
The Code establishes expectations related to:
- Ethical and responsible business practices
- Fair treatment of workers
- Environmental responsibility and sustainability
- Accurate financial reporting
- Responsible sourcing and supply-chain practices
- Compliance with applicable laws and regulations
These standards apply across the University of California and are intended to support ethical, sustainable, and responsible business relationships.
View the UC Supplier Code of Conduct and Legal Documents
Additional Requirements That May Apply
Additional requirements may apply depending on the type of purchase, services being performed, funding source, or access to University information.
| Requirement | What Suppliers Should Know |
|---|---|
| Data Security & Privacy | Suppliers that access, store, or process University data may be subject to additional information security, privacy, or contractual requirements. |
| Federal Funding | Purchases using federal funds may include additional federal terms and conditions. |
| Wage & Labor Requirements | Certain services may be subject to prevailing wage, wage and benefit parity, or other labor requirements. |
| Sustainability & Reporting | Some suppliers may have reporting responsibilities related to recycled-content products, sustainable purchasing, green spend, or other UC reporting requirements. |
UC maintains systemwide policies, contract appendices, and supplier reporting requirements for these areas.
Fraud Prevention
Suppliers should use caution when responding to unexpected quote requests or purchase orders that appear to come from UC Riverside.
Be alert if:
- The sender's email address does not use an official UCR domain.
- You are asked to ship goods to an unusual or non-University location.
- A request involves unusually large quantities of highly resalable goods.
- The communication or purchasing documentation appears unfamiliar or inconsistent with prior UCR transactions.
UCR Purchase Orders generated through Oracle Financials are sent from noreply@financials.ucr.edu. Fraudulent messages may use copied UCR logos, employee names, or other information to appear legitimate.
If you are unfamiliar with a UCR Purchase Order or have concerns about the legitimacy of a request, verify it before responding or shipping goods.
Questions About Supplier Requirements?
If you have questions about requirements associated with a UCR purchase, contact your UCR department or Procurement Services representative at purchasing@ucr.edu.