What Suppliers Can Expect from UCR
Procurement Services is committed to providing suppliers with fair and equal opportunities to compete for business at UC Riverside. Our commodity buyers handle transactional procurement and strategic sourcing initiatives, incorporating UC and local agreements, small businesses, and sustainability within their purchasing responsibilities.
Our Commitment to Suppliers
We are committed to providing suppliers with fair and equal opportunities
to compete for business at UC Riverside.
Market Directly to Departments
Suppliers are encouraged to market their goods and services directly to individual departments across campus.
Strategic Sourcing
Our commodity buyers manage transactional procurement and strategic sourcing initiatives, incorporating UC and local agreements, small businesses, and sustainability within their purchasing responsibilities.
Fair and Equal Opportunity
Strategic sourcing opportunities are usually based on historical spend. UCR buyers solicit and conduct requests for bids/proposals, formulate contracts, and negotiate large-dollar purchases on behalf of our clients.
Supplier Registration
If a department wishes to do business with you, they will send you an invitation to register in the UCR Supplier/Payee Portal in Oracle Financials.
Decentralized Purchasing
Our campus is decentralized, and each department is responsible for initiating its own purchases. Please use the campus website to identify departments that may be interested in your offerings.
Supplier Responsibilities
Review key supplier expectations, including timely delivery, competitive pricing, clear communication, and adherence to University purchasing, shipping, and invoicing requirements.
Important Information
Please note: Being added to the supplier portal does not indicate the University's intent to purchase goods or services from your firm, nor does it guarantee any specific volume if a purchase is made. It simply means that a request to add your business to our supplier database has been made and UC Riverside has obtained the necessary information to issue a purchase order or payment if an order is placed.
Building a Strong Partnership
Ensure a positive working relationship with the University of California, Riverside by following the guidelines below.
- Refrain from offering gifts or gratuities that could influence purchasing decisions.
- Keep Procurement Services informed of:
- Improvements to specifications that enhance performance, extend product life, or reduce costs.
- Updated catalogs and current pricing.
- Backorders, plant closures, impending shortages, or strikes.
- Changes to company address, ownership, or contact information.
- New technological advancements.
Supplier Responsibilities
Suppliers are expected to fulfill purchase orders in accordance with agreed-upon pricing, delivery timelines, and University requirements.
UC Riverside expects suppliers to provide:
- Deliver reliable products and services at competitive prices and within agreed-upon timelines.
- Maintain clear communication, including timely resolution of issues, warranty claims, and order updates.
- Follow University purchasing, shipping, invoicing, and approval requirements, including obtaining approval before making substitutions.
- Review the University of California Terms and Conditions and Insurance Requirements linked here.